Archives in Ms. Outlook 2019

Archives in Ms. Outlook 2019

I’m a bit confused to give the right title for this article.  At first I didn’t intend to create but since  I was  currently in the process of moving an email that was no longer   needed,  the idea arose to make it a  guide.

Introduction :

Every day I receive about 100 – 200 incoming emails  and some accompanied by attachments, of course,  the more days the size of *.pst will get bigger and make Ms. Outlook slow.


To that end I’ve separated  the   unneeded emails (by  year)  into another  *.pst. Why not just  throw it away  ?  It was feared that I would need the email someday, so I could reappear it easily


If you look at the  image above,  the outlook FI email size  is about 27 GB and  the other size is  about 1 GB, only 1 is about 265 KB, yes because I haven’t moved it yet. I leave 1 so that it can be practiced in this article.

Here’s the guide in Ms. Outlook 2019 :

1. Click File – Account Settings – Account Settings – Data Files.

2. Click Add – give it a name and select a location to save *.pst, click OK – Close.  In this case I have previously created the name Faulty 20XX and it is located in the  same place as the main email.

3. Folder Pane view of email is as follows.

4. Right click  on  the email folder  to be moved (in this case it is Faulty 2019), click Move Folder and navigate to *.pst that has been created, click OK and wait for the process  until it’s done.



5. Here are the results of the move,  the size of Faulty 2019.pst which was previously only about 265 KB became 1.2 GB and  the size of  Outlook FI.pst became reduced.

Currently I can delete all Faulty 20XX in folder pane because it is no longer needed, the method is the same as step 1 but the second step is to select the Faulty you want to remove  then click Remove and select Yes, repeat  it 3 times (because there are 4 Faulty to be deleted) then click Close.


The Data Files and Folder Pane view will be as follows :

What if one day  I want to  reopen the *.pst  ?  Do it like steps 1 and 2, but in this case I don’t give a name but just  select the  existing *.pst  and then click OK.

The results are as follows :

Closing Remarks :

The   point is how can I still  save emails that are  no longer needed so as not to  overburden Ms. Outlook (of course affecting the performance of the laptop) and display them again if one day needed.

Pretty easy isn’t it?  Good luck, thank you.