I’m a bit confused to give the right title for this article. At first I didn’t intend to create but since I was currently in the process of moving an email that was no longer needed, the idea arose to make it a guide.
Every day I receive about 100 – 200 incoming emails and some accompanied by attachments, of course, the more days the size of *.pst will get bigger and make Ms. Outlook slow.
To that end I’ve separated the unneeded emails (by year) into another *.pst. Why not just throw it away ? It was feared that I would need the email someday, so I could reappear it easily
If you look at the image above, the outlook FI email size is about 27 GB and the other size is about 1 GB, only 1 is about 265 KB, yes because I haven’t moved it yet. I leave 1 so that it can be practiced in this article.
Here’s the guide in Ms. Outlook 2019 :
1. Click File – Account Settings – Account Settings – Data Files.
2. Click Add – give it a name and select a location to save *.pst, click OK – Close. In this case I have previously created the name Faulty 20XX and it is located in the same place as the main email.
3. Folder Pane view of email is as follows.
4. Right click on the email folder to be moved (in this case it is Faulty 2019), click Move Folder and navigate to *.pst that has been created, click OK and wait for the process until it’s done.
5. Here are the results of the move, the size of Faulty 2019.pst which was previously only about 265 KB became 1.2 GB and the size of Outlook FI.pst became reduced.
Currently I can delete all Faulty 20XX in folder pane because it is no longer needed, the method is the same as step 1 but the second step is to select the Faulty you want to remove then click Remove and select Yes, repeat it 3 times (because there are 4 Faulty to be deleted) then click Close.
The Data Files and Folder Pane view will be as follows :
What if one day I want to reopen the *.pst ? Do it like steps 1 and 2, but in this case I don’t give a name but just select the existing *.pst and then click OK.
The results are as follows :
Closing Remarks :
The point is how can I still save emails that are no longer needed so as not to overburden Ms. Outlook (of course affecting the performance of the laptop) and display them again if one day needed.
Pretty easy isn’t it? Good luck, thank you.